7 Essential Tips You Need to Know

Smartphones, including Android phones, have become the primary source of storage for a lot of your data, which can be in the form of documents, images, videos, and other types of files. To keep track of this significant amount of data on your Android device, you need a file manager app that allows you to manage and organize the data inside your phone’s internal or external storage.

The file manager not only allows you to organize your files, but also does a lot more than that which we will discuss below. Here are the absolute basics of file management on Android phones that you need to know.

1. Which file manager app? Stocks vs. Third Parties

As mentioned above, your files are accessible through file management apps on your phone. Android devices always come with a built-in file manager, usually developed by your device manufacturer. Many users find stock file managers less effective, as they lack some advanced features. And that’s where third-party file managers come in handy.

Over the years, Android developers have published a large number of useful file managers, and Google also has a file manager, called Google Files. It is a third-party application on most devices but is also pre-installed on some devices these days. The application has a lot of great features that you may not find in archive file managers.


There are other all-in-one file managers that offer folder organization, file compression, and file transfer. But for this article we will be using Files by Google as it has a good set of features and is available on Google Play for almost any device.

Download: Google Files (Free)

2. How to Find Your Files on Android

Finding files from gigabytes of data can be frustrating. You must have come across a situation where you downloaded a file from the internet and that file disappeared somewhere in your subfolders. In such cases, you may not know where to start looking for it.

Modern file managers like Files by Google work on AI-based automation that pins recent files to the top. So if you have downloaded or created a file recently, you can easily find it in the recent section.

If you are looking for an older file, go to Browse at the bottom and then tap Search at the top of the screen. You can now search for your file by typing its name. You can also apply a file type filter to narrow your search results.

3. How to rename files

Renaming files is a common practice to organize your files or avoid duplicate names. Renaming sounds simple, but it can cause a lot of problems. For example, if you try to rename an image, you can change its file format, which may cause it to fail to open.

To safely rename your file, open the app and locate the file. Now tap Three dots icon next to it to open a drop-down menu. Selection Change name from that.

A pop-up will appear to allow you to edit the name. To prevent any harm to the file, it will only highlight the name of the file to be edited while ignoring the file type like PNG, PDF or MP3. Do not change the file type, or your file will not work.

4. How to move, copy and paste files

The most common operations in a file manager are copying, pasting, and moving files. Files by Google provides a simple way to do these operations.

To move a file, find it and tap Three dots button next to it. Choose Move to from the drop-down menu and select a destination storage location, such as internal storage or SD card. Then select the desired folder where you want to move the file and press Move here.

The process is the same as moving if you want to copy and paste your files. Selection Copy to from the drop-down menu and select the folder you want to copy the file to. Then press Copy here to complete the activity. Copy creates a copy of the file.

5. How to create folders on Android

To organize your files, you need folders to store them separately. Creating folders is quite simple and there is no limit to the number of folders you can create.

To create a new folder, select the storage device at the bottom Browse in which you want to create directory. It can be internal storage or external storage like SD card.

Now tap Three dots in the top right corner of the screen. From the list of options, tap Add new folder. Then a pop-up will appear asking you to enter the folder name. Give it a name and tap Create folder.

Once a folder is created, you can move, copy, and rename the folder the same way you would with a file, as outlined above. You can also check directory information, such as location and creation date.

6. How to compress files

Another common operation is to compress the file into a zip file. Compression reduces files to a smaller size, convenient for emailing and sharing.

To compress your files on Android, you need a compression app like WinZip. In the app, select all the files and folders you want to compress. Click Three dots button and select Zip here. Name your zip file and press ALRIGHT. This will compress all the selected files in a new zip file in the exact same location as the original files.

You can open zip files with Google Files. Locate and tap on it and a pop-up will appear. Knock on Extractand your files will be decompressed just like before compression.

Download: WinZip (Free, offers in-app purchases)

7. How to share files

Now that you know the basic operations of a file manager, the next thing is to share your files with others. Files by Google has two main options in this regard.

The first way is to locate the file and tap Repost in the drop-down menu. This gives you the option to share files via Bluetooth and social media. Choose the option you want and share your files with your friends and family.

Files by Google has another option for you called Nearby Sharing. This option is quick and simple. All you have to do is open the app and navigate to Repost navigation. Knock on Send and then select the file you want to transfer to another device. Note that the receiving device also needs to have a nearby share.

After the file is selected, press Sendand the app will scan for nearby devices. Tap the receiving device and your file will be sent instantly. This feature is much faster than Bluetooth.

Manage your files efficiently with these methods

File management can help you organize and use your data efficiently. It is very difficult to manage data manually through a traditional file manager. So we’ve listed methods to manage your files efficiently using Google’s Files app.

You can prevent your files from possible harm, such as data corruption, by following these guidelines. And you will improve your overall productivity.


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Sarah Ridley

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