Your email inbox is one of the most time-consuming things of your day. Even if you know you haven’t received any messages (because you just checked), you can’t resist the urge to refresh and see if anything new arrives.
While this obsessive inbox-checking habit sometimes seems harmless and even necessary, it’s like any other addiction; it can negatively affect your health and productivity. This article will provide some tips to help you get rid of your inbox.
1. Batch your email activity
Instead of letting yourself fall prey to inbox sirens and ultimately mindless scrolling, take control of your focus and time by dividing your email activity. .
Task division is a practical and effective time management technique that you can use for any task, including checking, reading, and replying to emails. The basic idea is to schedule specific blocks of time for similar activities, in this case anything email-related. So instead of checking your inbox every few minutes (or every few hours, if you’re lucky), you’ll book a few times, ideally once or twice, throughout the day to check and reply the message.
This approach allows you to focus on the important tasks of the day and helps you be more intentional with your email use. If you need a little help getting started, try using an email client like Boomerang. This tool boasts a number of features that simplify your email experience, but the most relevant for this discussion is Inbox Pauseallows you to pause incoming messages and schedule when you want them delivered to your inbox.
2. Unsubscribe from unnecessary emails
Not all email pings are created equal. In fact, most of them are just noise intended only to distract you from more important messages and do your best work.
One way to tame your email addiction is to reduce the number of emails you receive in the first place by unsubscribing from any unnecessary email lists.
Do you really need to receive updates from the newsletter you signed up for years ago? Or, how about those promotional emails from companies you don’t even remember signing up for?
If you can’t remember why you got the email, it’s most likely not serving you, so hit unsubscribe and declare your inbox to reduce email overload. You can use tools like Unroll.Me if you need help unsubscribing from multiple email lists at once.
3. Avoid checking your inbox first thing in the morning
Since you’re likely using your phone as an alarm clock, it’s all too easy to flip back and check your email right away in the morning. However, checking your email inbox before bed or first thing in the morning is a smartphone habit that damages your productivity and leads to your email addiction.
Morning rituals set the tone for your day, so instead of starting your morning in reactive mode by checking and replying to messages, set the intention for your day by How to do things that are good for your health. Create an effective morning routine so you can start your day right.
4. Turn Off Alerts and Notification Badge
Speaking of being in reactive mode, email alerts and notification badges are a surefire way to condition your brain to constantly look for new messages, like Pavlov’s dogs drooling when hear the bell.
These messages are designed to get your attention and trigger a Pavlovian-style compulsive check response. While you can’t control when people email you, you can control how your device notifies you of new messages. That said, take the time to customize your email notifications to best suit your needs and save your sanity.
5. Organize Your Inbox with Labels
Inbox organization can help you take control of your email, instead of letting it control you. By grouping similar emails using labels, you can easily find the messages you need without scrolling through a never-ending mailing list.
It also makes it easier to categorize emails, so you can quickly scan and delete any unimportant messages. Using color on your Gmail labels also makes it easy to visually separate different types of messages at a glance.
You can curb your email addiction by using other communication tools, especially if you work in a remote workplace that often relies heavily on virtual communication.
For example, Slack is a great tool for real-time messaging and collaborating with your team, while apps like Twist include asynchronous communication, giving you the freedom to respond to messages on a regular basis. his time.
However, you may not be able to get rid of email entirely, as it still has its own advantages. But you can leverage apps like Spike to improve your email experience and productivity. This tool allows you to merge all your messages from different email accounts in one place, as well as organize, search, and schedule messages.
7. Take a break
In the most severe cases of email addiction, you may need to leave your inbox altogether and take a break from using email. This can be a challenge if you rely on email for work, but it can be necessary to help you break your addiction.
However, if it is not possible to get rid of the email completely, you can delete it from all your personal devices and check it only from the devices issued by you. This allows you to draw clear lines between work and personal life and break free from the “always on” expectations of the modern workplace.
Break your email addiction to improve your health and productivity
We live in an age where communication is instant, continuous and always available at our fingertips. While this can be a good thing in moderation, it can also lead to email addiction and all the side effects that come with it.
Ideally, your inbox should serve as a vehicle for greater efficiency, rather than a constant source of stress. So if you’re spending most of your time in your inbox, it’s time to take a step back, reassess your relationship with email, and make some changes. Use the tips and apps above to help you break your email addiction and take control of your day.
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https://www.makeuseof.com/ways-to-overcome-email-addiction/ 7 Ways to Overcome Your Email Addiction and Boost Productivity