How to Use Color Coded Labels in Gmail to Organize Your Inbox

Want to better organize your email and take back control of your inbox? Here’s how to use color-coded labels in Gmail to boost your productivity.

Keeping track of your emails can be time consuming, tedious, and overwhelming. Inboxes can fill up quickly, and an unruly inbox can feel like a hole you’ll never find a way out of. But it doesn’t have to be!

A good way to organize your emails is to color code them, so you’ll be able to keep track of them. Below, we discussed how to create and use color labels in Gmail to organize your emails in detail.

1. Create a label

To start organizing your emails, the first thing you need to do is create a label. Below, we have listed the steps to create a label. These steps work for both the Gmail web app and EasyMail for Gmail, but won’t work if you’re using Gmail offline.

Follow these steps to continue:

  1. Launch your browser and open your Gmail inbox.
  2. Go through the left pane and expand Other part.

  3. Scroll down and select Create a new label.

  4. In the following dialog box, enter a name for the label and press Create button.

If in case these steps don’t work for you, you can try creating a new label by going into Gmail settings. Here’s how you can do it:

  1. In your Gmail inbox, click gear icon in the top right corner and select View all settings.

  2. In the next window, go to Label tab and scroll down the window.
  3. Click Create a new label as shown below.

  4. Enter a name for the label and press Create button.

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You have now successfully created a new label.

2. Color coding for emails

Now that you’ve created a new label, it’s time to color code it to make it visually stand out from the other emails in your inbox. Here’s what you need to do:

  1. In your Gmail window, switch to the left pane and find the newly created label.

  2. Hover your cursor over the label and click Three dots appear next to it.
  3. Towards Label color and choose a color of your choice. You can also create custom colors by clicking Add custom colors in the same context menu.

3. Apply filter

After you add color to your labels, you can customize your inbox so that targeted emails are labeled. Going forward, there are two methods to do so.

You can select existing emails in your inbox and label them, or you can manually apply filters to targeted emails. The latter will automatically label all future emails. You can do both too!

1. Label existing emails

Follow these steps to label existing emails in your inbox:

  1. To label the messages in your inbox, select the targeted emails by clicking the checkboxes associated with them.

  2. Click label icon on the toolbar.

  3. Then tick the box associated with the label you want to apply and click Apply for to make changes.

If you just want to label an email, right-click it and select Labeled as > [desired label].


2. Manually label email addresses

If you manually apply a labeling filter to email addresses, all future emails you receive from them will be automatically color-coded. Follow these steps to do so:

  1. Click Show search options icon in the address bar located at the top of the window.

  2. In the text field associated with the Word, enter the targeted address and then click Create filter.

  3. In the following dialog box, check the box associated with Apply label and expand its drop-down menu.

  4. Select the targeted label and click Create filter Again.

The emails you will receive from this email from now on will be color coded. If you’re a productivity geek like us, you might also consider using Gmail add-ons to improve your efficiency.

Take back control of your Inbox

The steps listed above will help you better organize your email and regain control of your inbox. Organizing and managing email will help you spend less time processing it and help you pay more attention to the things that lead to your success.


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About the author

https://www.makeuseof.com/use-color-coded-labels-gmail-organize-inbox/ How to Use Color Coded Labels in Gmail to Organize Your Inbox

Sarah Ridley

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